Friday, 20 October 2017

Human Resources & Admin Assistant at Danish Refugee Council (DRC)

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, and wide range of other assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system and national legislations. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.    
DRC has been operating in the West Africa region for over 15 years, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) Guinea, Liberia, Ivory Coast, Mali, Burkina Faso, Niger, Nigeria and a Regional Office (RO) in Abidjan. DRC has 17 offices and more than 500 staff members across the WA region.Human Resources & Admin Assistant at Danish Refugee Council (DRC)
DRC started operating in Nigeria in 2015 where plans to run a combination of emergency, livelihood, WASH, protection and advocacy programmes has been set. DRC currently has offices in Abuja, Yola, Mubi, Maiduguri and Damaturu.

Job Title: Human Resources and Admin Assistant

Location: Mubi, Adamawa State
The position 
The Human Resources and Admin Assistant reports to the Human Resources and Admin Officer in Mubi.  The HR Assistant will work in order to assist at normal operation of HR department.
Key Requirements 
 Minimum of one year experience in a HR Admin position, experience in the NGO sector is an asset 
• Good knowledge of visa and residency procedures 
• Strong organizational skills and ability to prioritize large and changeable workload 
• Good communication skills and ability to work as part of a team 
• Able to work independently and energetically  
• Good computer skills (especially MS Word and Excel) 
Duties and Responsibilities 
Human Resources: 
• Ensure proper documentation and filing of the interview forms and related documents 
• Ensure filing of staff personal files and other documents both in soft copy and hard copy. 
• Ensure that timesheets are submitted on time and properly filed 
• Update Timesheet tracker and FU on missing time sheets. Coordinate with HRO 
• Other duties and assgined by HR Admin Officer 
• Prepare and print ID cards  
• Support in booking conference room, accommodation/room allocation and travel arrangements for trainings and meetings for staff/visitors. 
• Support in updating the attendance lists for trainings and meeting 
• Update Guest House tracker 
• Ensure Mubi contact list is collected from all the field and put together/updated and send it to HR Admin Officer 
• Assist in scanning and filing of HR/Admin documents 
• Ensure proper follow-up for all needs in office supplies for office/Ensure the stationary storage is replenished  
• Point of contact for domestic staff and maintenance in GH and Office 
Flexible & willing to work in a remote setting & to travel to other field locations. 
Understanding and experience of security management. 
Experience from working in an (I)NGO 
Education:   Relevant university degree or similar education 
Availability: ASAP 
Salary and conditions: In accordance with Danish Refugee Council’s Terms of Employment;  
The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns. 
How to apply 
The position is for NIGERIAN NATIONALS ONLY.  
Application method 
CV and Cover Letter indicating and explaining the suitability to the position applied. 
Provide contact details (name, position, email address and tel. no.) of 3 professional non-related references, whereas 1 must be for the latest employer. Please do not attach any written recommendations. 
Applications should be addressed to: “the Recruitment Manager”  
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV-only applications will not be considered.  
Application Deadline Date
23rd October, 2017 .
Applications sent/received after the deadline will not be considered. 
Only short-listed applicants will be invited for written test and oral interview. 


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